Feb 17, 2023 / By Sofia Jackob

Make the Right Impression:(10-50) Professional Business Voicemail Greeting Examples

Business Voicemail Greeting Examples to Impress Your Clients

Having a voicemail greeting is essential in a business setting. Since first impressions are everything, it's imperative to choose voicemail scripts for business that feel authentic and professional. Having a friendly, professional greeting can leave a good impression on your caller. Just like finding the best business phone that coincides with your business goals, finding the perfect voicemail greeting can be a challenge. Of course, you want to strike a good balance between a formal and casual tone to deliver your business message.

Having an impressive voicemail greeting can boost your business communication. That is why you must ensure you know how to record a greeting and provide all the necessary information about your business to the caller without overwhelming them. Impress your clients with professional and personalized voicemail greetings for your business. Check out our collection of business voicemail greeting examples below.

Make the Right Impression:(10-50) Professional Business Voicemail Greeting Examples

Making a positive impression on a client builds trust and connection with them, no matter what industry you are in. Therefore, having the best voicemail greeting is essential to smooth communication with your client. To help you find the perfect message for your business, we have compiled a list of examples of voicemail greetings you can use for yourself.

Professional Greeting

"Thank you for calling [Company Name]. Our representatives are currently unavailable, but feel free to leave a message. Thank you."

If you are aiming for a greeting that conveys a formal image of your business, you need to use this more classic, general message that gives a sense of the professional nature of your business.

Personal Greeting

"Hello, this is [Your Name] from [Company Name]. I'm sorry I am unable to take your call. Leave a message, and I'll get back to you as soon as possible. Thank you!"

Including your name in the voicemail gives an overall personal touch. By choosing this voicemail message, you can deliver an approachable and friendly greeting to every caller.

Customized Greeting

"Hello and welcome to [Company Name]! Our team is currently busy serving other clients, but please leave a message, and we'll get back to you as soon as possible. In the meantime, don't forget to visit our website for more information about our services. Thanks for calling!"

One good thing about customized greetings is that you can direct the caller to your website to learn more about your business.

Seasonal Greeting

"Happy [Season] from [Company Name]! We're currently unable to take your call, but you can leave a message, and we'll get back to you as soon as possible. Thanks for calling and have a great [Season]!"

Adding a message connected to a season or holiday adds a special touch. Swap out your regular greeting around major holidays to provide a more seasonal and unique feel.

Multi-Language Greeting

"Thank you for calling [Company Name]. We're sorry we can't take your call right now. We will get back to you soon.

“Gracias por llamar a [Company Name]. Lamentablemente no podemos atender su llamada en este momento, pero por favor deje un mensaje y nos pondremos en contacto con usted lo antes posible.”

To connect effectively with your clients, you can use a multi-language voicemail greeting to accommodate the diversity of your clients in and out of the country.

Fun Greeting

"Hello, and thanks for calling [Company Name]! Sorry we can't take your call, but please leave us a message, and we'll get back to you soon. In the meantime, resist the urge to sing into the voicemail like you're in a music video. We'll wait until we're on the phone together to do that. Thanks for calling!"

When you don't want to disappoint your caller by waiting in line, you can add a fun and unique greeting so they can enjoy themselves and not feel bored.

Why is Having Business Voicemail Greetings Important?

A voicemail greeting enhances your professional brand development. It also helps you deliver efficient and smooth communication with your clients and team, making it easy to catch incoming and outgoing voicemail messages. Here are some reasons why having a greeting in your voicemail is essential to your business.

Effective Communication

Having a voicemail greeting will give a significant boost to your business communication. Voicemail greetings contribute to the overall flow of connection between your clients and team in and out of the office. In addition, since voicemail greetings provide callers with essential information, they help guide the caller on how to contact your business by delivering further contact information and instructions.

Business Branding

One of the most effective ways to build your business brand is by creating a personalized voicemail greeting. A voicemail greeting allows your clients to recognize and distinguish your company from other businesses. In addition, voicemail greetings reinforce your brand through communication and building a stronger relationship with your client.

Show Professionalism

Using a voicemail greeting helps callers recognize you as a professional. Hearing an engaging and well-presented greeting will leave a good impression on the caller. In addition, having a business voicemail greeting set in your phone shows a proper professional attitude and dedication to customer care.

Availability Time

A well-crafted voicemail greeting gives a caller a clear and concise expectation of your available time for a call-back. Callers can manage their expectations when you have a detailed greeting in your voicemail. They will know your availability and when they can expect to hear back from you.

Tips for Creating a Business Voicemail Greeting

When you want to relay a professional message to your clients and team quickly, you must know how to create a greeting in your business voicemail that is direct and clear. Follow the tips below to create the perfect business voicemail greeting.

Keep it short and simple

One general professional phone etiquette tip is to keep everything short and simple, especially in voicemail greetings. When you keep your greeting under 30 seconds, it is easier for the caller to retain and grasp all the information. To keep your message concise, just say your name and company name and ask the caller to leave a message.

Sound professional

It is essential to record your voicemail greeting clearly and professionally. Tone emphasizes your message, so be sure you sound professional to reflect your business in a positive light. Avoiding slang or overly casual language will make it easier for the caller to understand what you are saying.

Be consistent with your branding

Voicemail greetings for business give you your own identity in the industry. To create a strong business identity, you need to be consistent with the delivery of your greeting, from the tone to the style of your message. Following your branding plays a big part in giving your client a consistent experience every time they call you.

Update voicemail on a regular basis

As a business owner, you should consistently update your voicemail greeting to inform your caller of the possible changes in your business information. Contact information, products and services, and business hours should be regularly updated and reflected in your voicemail.

How to Set Up Business Voicemail?

The process of setting up a business voicemail is straightforward. The setup process is the same whether you use a VoIP or a virtual phone system. Here are the steps on how to do it:

1. Check with your service provider

To set up your business voicemail successfully, you must check whether your service provider offers a built-in voicemail system. Then, you can contact your provider to determine the best options to take during the setup process.

2. Record a greeting

Once you have the correct setup instructions from your provider, it is time to start recording your voicemail greeting. If you aren't sure where to start, several examples of voicemail greetings are available online. Once a message is ready, you can record a professional and informative voicemail greeting.

3. Set up call forwarding

Call forwarding is a business phone feature that serves as the key to setting up your business voicemail. Call forwarding directs calls to your voicemail when you are unavailable.

4. Test the system

Of course, you must test the voicemail setup to ensure it works. Call your phone to check if the voicemail is functioning correctly. Then, you can be sure your phone is ready for calls from your clients and team.

5. Regularly check and manage messages

Once you are done with the testing process, you can freely use your business voicemail anytime and anywhere. Make sure to check your voicemail inbox regularly to manage your messages and ensure that clients can reach you accordingly.

Which platform is the best for hosting your greeting?

One of the excellent providers you can trust when it comes to business voicemail greetings is Callture. We are a cloud-based virtual phone system that delivers a wide range of business features, including voicemail. Our system allows you to set up a professional voicemail greeting to leave a good impression on your clients. Here are some reasons you should choose Callture for your business voicemail needs.

Customization Options

Callture offers a range of voicemail greeting options, so you can customize your message the way you want. This flexibility allows you to decide what kind of message you want to convey to your caller.

Automatic Transcription

Automatic transcription is an excellent way to review your voicemail messages. Callture's system will automatically transcribe your voicemails and send them to your email so you can easily read new messages on the go.

Easy to Use

The Callture voicemail feature does not require special training. You can easily customize a greeting for your phone or computer. You can also easily access all your voicemails since they are stored in one central location.


Growing your business is made easy with the Callture voicemail feature. If you are growing your small business into a large one, our voicemail feature allows you to meet your increased communication needs.


Callture has a range of pricing plans that fit your business needs. It is a cost-effective business phone system that hosts business voicemails effectively.

Overall, Callture is a reliable and feature-rich option for businesses looking for a professional voicemail system. With its customizable greetings, automatic transcription, and ease of use, Callture is a top choice for companies wanting to impress their clients. With the many voicemail greetings for business provided, you can be sure to deliver your message through voicemail and other robust business phone features. So, if you aim to leave an excellent impression through your voicemail, Callture is the right company to call.

Business Voicemail Greeting Examples to Impress Your Clients
Frequently Asked Questions (FAQs)

A good voicemail for business should be a mixture of professional and personal greetings. Keep your message informative but straightforward, so callers can grasp the info that they want to know about your business.

Voicemail is an essential part of business communication. It is a type of e-communication where your clients or team get to send you a message whenever you are unavailable. Using a voicemail system will enhance your business's communication in the long run.

You need to take a few steps to leave a message professionally. During the voicemail message, you need to give essential information such as your name, company, explanation for your call, and the person the caller can reach out to if you are unavailable. Following these tips, you can be sure that the person you called has all the necessary information to get back in touch with you.

Have a Callture specialist contact you today!

Note: The listed features may not be included in all packages and pricing options and are subject to availability.